The Reference Architecture of eBusiness in Textile Clothing and Footwear sector
|
|
|
|
DownstreamActivities for Process (v.2008-1)
|
|
|
Activity "Initial transfer of order and article data" [view diagram]Activity Name | Initial transfer of order and article data | Description | After the manual placement of the order in a showroom or on a fair the order data is provided for the retailer together with the article information of the ordered products. | Description | | Pre-conditions | The order is manually placed in a showroom or at a fair. Only a print out of the order was given to the retailer. The data is available only in the system of the producer | Post-conditions | The systems of producer and retailer are synchronized concerning the order data and the article information for the ordered products is available in the system of the retailer |
Activity "Transfer of changes to the order" [view diagram]Activity Name | Transfer of changes to the order | Description | During the order period it happens that certain articles are canceled or the delivery date changes. To synchronize the systems this information is passed over to the retailer by a change order response | Description | | Pre-conditions | The order is changed in the system of the producer. Both systems have different information. | Post-conditions | The systems are synchronized again. |
Activity "Finalizing of the order" [view diagram]Activity Name | Finalizing of the order | Description | At the end of the order period the producer informs the retailer that no more changes are to be expected. | Description | | Pre-conditions | The systems are synchronized but the order is not finally confirmed. | Post-conditions | The order is confirmed. |
Activity Name | Delivery | Description | Shortly after the arrival of the products from the production plants the deliveries are planned and performed. If some articles are supplanted by others, the retailer is missing the article data for those products. The despatch advice is sent in advance of the delivery and gives the retailer the chance to prepare for the arrival of the goods. With the receiving advice the information in both systems is again synchronized | Description | | Pre-conditions | The producer has prepared the shipping of goods. Quantities and variances are known, if any | Post-conditions | Producer and retailer have the same information about the delivery |
Activity Name | Invoicing | Description | An invoice is send either on delivery or sales base. | Description | | Pre-conditions | In a charge-on-delivery model the data for the invoice is prepared from the delivery or in a consignment/concession model from the sales reports. | Post-conditions | The retailer knows what to pay |
Activity "Report of sales data" [view diagram]Activity Name | Report of sales data | Description | At the end of each sales day a sales report is sent for all sales locations of the retailer | Description | | Pre-conditions | All sales data of all sales locations of the retailer are collected in the HQ | Post-conditions | The sales information is available at the producer |
Process "cyclic replenishment program - CRP" [more on process]Activity "Transfer of base article catalogue" [view diagram]Activity Name | Transfer of base article catalogue | Description | The producer publishes the catalogue of his NOS and seasonal NOS articles to the retailer | Description | | Pre-conditions | The producer has defined his NOS and seasonal NOS articles (articles which can be delivered inside 48 hours). The collection of these articles will be under maintenance in the future | Post-conditions | The retailer has the base for his choice of products for cyclic (weekly) replenishment |
Activity "Initial stocking of the area by retailer" [view diagram]Activity Name | Initial stocking of the area by retailer | Description | At the beginning of the business cooperation or maybe of a season, if seasonal NOS products are the focus, the retailer orders his base stock and the products are delivered | Description | | Pre-conditions | The retailer made his choice from the product catalogue and has decided on the initial quantities and replenishment scheme | Post-conditions | The area is stocked with the initial quantities for all articles |
Activity "Periodic (weekly) replenishment" [view diagram]Activity Name | Periodic (weekly) replenishment | Description | Each period (every week) the system of the retailer calculates the quantities needed for the replenishment of the area. From the result an order is sent and the producer reacts with a direct delivery within 48 hours | Description | | Pre-conditions | The retailer has calculated the demand for the next period. | Post-conditions | The area is restocked. |
Activity "Report of sales and inventory movements" [view diagram]Activity Name | Report of sales and inventory movements | Description | At the end of each sales day a sales report is sent for all sales locations of the retailer. | Description | | Pre-conditions | All sales data and inventory movements of all sales and maybe logistic locations of the retailer are collected in the HQ. | Post-conditions | The sales and inventory movement information is available at the producer. |
Activity Name | Invoicing | Description | An invoice is send either on delivery or sales base. | Description | | Pre-conditions | In a charge-on-delivery model the data for the invoice is prepared from the delivery or in a consignment/concession model from the sales reports. | Post-conditions | The retailer knows what to pay |
Activity "Synchronizing of stock information" [view diagram]Activity Name | Synchronizing of stock information | Description | In a certain periodic scheme (each 1 to 3 month) the information about the actual stock is synchronized. At least once a year this happens together with a physical stock taking. | Description | | Pre-conditions | Differences in the stock quantities between the retailers system and the shadow system at the producer occurred by quantities leaving the shop on non-official ways. | Post-conditions | The information is again synchronized. |
Activity "Changes to the article catalogue" [view diagram]Activity Name | Changes to the article catalogue | Description | On the event of a change either inside an article belonging to the CRP catalogue or the relationship of an article towards the CRP catalogue this information is passed over to the retailer | Description | | Pre-conditions | The article information either about an article itself or its belonging to the selection which is the base of the CRP catalog has changed at the producer. | Post-conditions | The information about the CRP catalogue is up-to-date at the retailer. |
Process "vendor managed inventory - VMI" [more on process]Activity "Initial stocking of the area by vendor" [view diagram]Activity Name | Initial stocking of the area by vendor | Description | At the beginning of the cooperation the area is stocked. The retailer receives article and delivery information and reports back the goods actually received. | Description | | Pre-conditions | A system at the producer has calculated the initial delivery. | Post-conditions | The retailers has received the article and delivery information as well as the physical products and reported back the actual quantities received. |
Activity "Daily report of sales and inventory movement" [view diagram]Activity Name | Daily report of sales and inventory movement | Description | Each day the sales and inventory movement information is transferred from the retailer to the producer | Description | | Pre-conditions | Base information for the process is missing. | Post-conditions | The system of the producer is up-to-date concerning sales and inventory movements. Replenishment can be planned |
Activity "Permanent replenishment" [view diagram]Activity Name | Permanent replenishment | Description | Each period the system of the retailer calculates the quantities needed for the replenishment of the area. From the result an order is sent. | Description | |
Activity Name | Invoicing | Description | An invoice is send either on delivery or sales base. | Description | | Pre-conditions | In a charge-on-delivery model the data for the invoice is prepared from the delivery or in a consignment/concession model from the sales reports. | Post-conditions | The retailer knows what to pay |
Activity "Returns initiated by the producer" [view diagram]Activity Name | Returns initiated by the producer | Description | If sales in certain places does not fit the scheme, products are reallocated by the producer. Because he cannot request from the retailer to send the products to a competitor, the producer request a return and handles the goods afterwards by himself. | Description | | Pre-conditions | The area at a certain retailer is overstocked. | Post-conditions | The goods are moved back to the producer for further use. |
Activity "Price adjustments" [view diagram]Activity Name | Price adjustments | Description | On the event of a price change a price list containing the changes is sent from producer to retailer. | Description | | Pre-conditions | Retailer is working with old prices. | Post-conditions | Retailer is working with the new prices. |
Process Name | replenishment on customer demand | Actors | Producer, Retailer | Description | In this process the producer out of all the products selects a subset for the specific customer and sends out the related article catalogue. Then the producer periodically sends information about the availability of items, in order to allow the customer a best ordering plan. The replenishment periodiacally happens on customer demand and the producer is allowed to propose changes to the orders. The invoicing normally is charge-on-delivery based but can also be a consignment/concession model. | Activities | | Reference to the related ebBP | http://www.moda-ml.net/ebiz-retail/repository/ebbp/v2008-1/en/ebBP_replenishmentoncustomerdemand-1_2008-1.xml |
Activity "Transfer of base article catalogue" [view diagram]Activity Name | Transfer of base article catalogue | Description | The producer publishes the catalogue of his NOS and seasonal NOS articles to the retailer | Description | | Pre-conditions | The producer has defined his NOS and seasonal NOS articles (articles which can be delivered inside 48 hours). The collection of these articles will be under maintenance in the future | Post-conditions | The retailer has the base for his choice of products for cyclic (weekly) replenishment |
Activity "Periodic transfer of article availability information" [view diagram]Activity Name | Periodic transfer of article availability information | Description | The producer sends out information about availabity of goods (quantities on hand, quantities incoming, out of stock quantities). | Description | |
Activity "Initial stocking of the area by vendor and buyer (interactively ordered at the vendor)" [view diagram]Activity Name | Initial stocking of the area by vendor and buyer (interactively ordered at the vendor) | Description | At the beginning of the business cooperation or maybe of a season, if seasonal NOS products are the focus, the retailer orders his base stock and the products are delivered. | Description | |
Activity "Periodic replenishment" [view diagram]Activity Name | Periodic replenishment | Description | Each period the system of the retailer calculates the quantities needed for the replenishment of the area. From the result an order is sent and the producer reacts with a direct delivery within 48 hours. | Description | |
Activity "Report of sales and inventory movements" [view diagram]Activity Name | Report of sales and inventory movements | Description | At the end of each sales day a sales report is sent for all sales locations of the retailer. | Description | | Pre-conditions | All sales data and inventory movements of all sales and maybe logistic locations of the retailer are collected in the HQ. | Post-conditions | The sales and inventory movement information is available at the producer. |
Activity Name | Invoicing | Description | An invoice is send either on delivery or sales base. | Description | | Pre-conditions | In a charge-on-delivery model the data for the invoice is prepared from the delivery or in a consignment/concession model from the sales reports. | Post-conditions | The retailer knows what to pay |
Activity "Synchronizing of stock information" [view diagram]Activity Name | Synchronizing of stock information | Description | In a certain periodic scheme (each 1 to 3 month) the information about the actual stock is synchronized. At least once a year this happens together with a physical stock taking. | Description | | Pre-conditions | Differences in the stock quantities between the retailers system and the shadow system at the producer occurred by quantities leaving the shop on non-official ways. | Post-conditions | The information is again synchronized. |
Activity "Changes to the article catalogue" [view diagram]Activity Name | Changes to the article catalogue | Description | On the event of a change either inside an article belonging to the CRP catalogue or the relationship of an article towards the CRP catalogue this information is passed over to the retailer | Description | | Pre-conditions | The article information either about an article itself or its belonging to the selection which is the base of the CRP catalog has changed at the producer. | Post-conditions | The information about the CRP catalogue is up-to-date at the retailer. |
|
|